One of the possibilities offered by Google’s free email service ” Gmail ” is the configuration of email accounts for own domains hosted on your webserver. This is very practical since it facilitates the storage of emails, avoiding taking up space in the email box.
The most important advantage that we can find when using Gmail is the centralization of several email accounts: They can be from Gmail, from other services or from a domain of your own (in this case, the one you have hosted in Neolo). In addition, it allows email storage that will last over time and that has an excellent labeling and classification system.
Advantages of managing own domain email accounts in Gmail
- Space-saving in the Hosting and in the email account.
- Possibility of configuring up to 5 email accounts from one or more domains.
- Ability to centralize email management in Gmail.
- Sending and receiving emails from accounts of the domains configured from Gmail.
- View, send or receive emails from any computer or device.
- It serves as a warehouse to have an email history.
- It has a very simple and practical (user-friendly) email classification system.
Setting up an email account of your own domain in Gmail (Google) – Mind you, not to be confused with Google Apps- is a very simple task that you can do right now. Let’s see how to do it step by step.
Steps for configuration
1) Access the Gmail account and click on the Settings option (gear icon in the upper right corner).
2) In the Accounts and Import section, click Add a POP3 email account.
3) Indicate the account to configure.
4) Configure the data for the account (Password and POP server: mail.yourdomain.com). Remember that if you want to keep copies of the messages on the Neolo.com mail server, you must check the box ” Leave a copy of the recovered message on the server” (Yes, keep in mind that if you do not have space it is better not to activate this option).
Note: Any error that occurs when clicking Add account (Save) will be due to badly typed or erroneous data. In a high percentage of cases, it is due to placing an incorrect password.
5) If the process was successful, you can go to the next screen by clicking on ” Next step”.
6) Next, you must configure the name under which the mailings will be made. It is important to clear the ” Treat as alias” box.
7) The following will be to configure the necessary data to be able to send with this account from Gmail.
Note: Any error that occurs on this screen will be the result of badly typed or erroneous data. In a high percentage of cases, the port is wrong or has SSL enabled.
8)The next thing will be to enter the confirmation code that you will receive in the email account (the one you are configuring, not the Gmail one) in the requested field. If the code entered is correct, you will have successfully completed the process of configuring your own domain account in Gmail.
You will receive a confirmation email of the email account in Gmail, sent by the Gmail Team. In that email, you must click on a link (somewhat long) to confirm the entire process. After clicking you will see a message announcing that the process has been correct and that you can now use your Gmail account.
From that moment on, you will be able to receive emails in the configured account and check them from Gmail (through the computer, a tablet or your smartphone).
Finally, remember to verify in the destination email that the email was received, to complete the configuration.
As you will see, setting up your own domain email in a Gmail account is a simple process, it only requires paying attention to the steps and placing the correct data.
Below, we provide you with key information for the configuration and some common errors that may appear and their solution.
Data to configure in Gmail
- Leave a copy of the recovered messages on the server: Check this box. If you don’t, the messages from your other account will be deleted and you will only be able to access them in Gmail.
- To retrieve email messages, always use an SSL connection: We recommend checking this option! But in some accounts it is perhaps better to leave this option unselected.
- Label incoming messages: Check this box if you want to quickly distinguish in your inbox the messages that come from this account.
- Archive incoming messages: Don’t check it. You should only check it if you don’t want to see the new messages from the other account in your inbox.
What other possible errors can occur?
Another possible error that may occur is this type of phrase: “We were unable to locate the other domain. Please contact your other provider. ”
In that case, it is possible that you are using a domain not configured for the Hosting from which you provide data, which is not registered or is incorrect. “Authentication failed. Please check your username / password. Server response: DNS Error: Domain name not found code (0) ”
What to do? Check that the outgoing Mail Server is mail.yourdomain.com since you work with recommended TLS / SSL .